Bookkeeping Records Backup

What would happen to your computerised bookkeeping records if your computer crashed? Is your business run predominantly from your computer? Do you back up your files?

Recently a client of mine had this happen to them and they lost all of their bookkeeping records along with their marketing originals. Luckily, I keep a copy of the business bookkeeping records on a backup server so I was able to burn the records onto a CD and give them to the business to reinstate on their new computer. The client had no back up or Disaster Recovery Plan in place for this. (They do now!)

Backing up your files is an important part of any business. All you need is an external hard drive or flash drive and once a day just copying the relevant files over. You can also go down the track of having an IT company install a ‘tape’ backup drive which will in effect copy your entire hard drive including your settings. If the worst case scenario happened, you can buy a new hard drive and have your IT company reinstate your hard drive from the tape.

If you think you only need to back up certain files, an external or flash drive may be all you need. The price of these items has dropped dramatically so cost shouldn’t be an issue. Recently I saw a 1TB (Terabyte which equals 1000 Gigabytes) for $175. For this small investment, you can back up all of your files so that you don’t lose any data.

If you lost your data from your computer, where would that leave your business? Don’t learn the hard way – start backing up your files today!

We hope you find these suggestions useful!

Contact JPAP Adelaide Bookkeeping today and let us free up your valuable time